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professional data backup setup

Discussion in 'Computing' started by kmetal, Apr 20, 2015.

  1. kmetal

    kmetal Kyle P. Gushue Well-Known Member

    Hey everyone,
    With all my data being scattered around between phones and hard drives and aging formats, I've decided to consolidate all my data in form a more professional way to back up my documents and data.

    My two concerns are accessibility and future compatibility, as well as scalability.

    The objective:

    One central "mothership" main hard drive array that will live in my home base. This will contain all of my data as well as a redundant backup. Also necessary is to "satellite" hard drives that will be used as duplicate back ups for each studio I work at. The entire system, including the audio and system drives. Another Mobile drive would handle anything I need to access at gigs or on the road otherwise.

    I understand that there is a certain amount of expense involved with the project like this but data is my livelihood and I cannot afford to have a compromised. Also it's a real bummer to not have some of my old first recordings that of been lost due to old computers and lack of a proper backup practice.

    I estimate that there's about 15 GB of data spread between all of my devices so I would imagine I would want to double that number if I invest in something new, but again I'm not too sure about proper backup of protocol of multiple systems .

    Here are some basic things I have found it an Internet search to hopefully spark conversation.



    Thanks everyone.
  2. pcrecord

    pcrecord Don't you want the best recording like I do ? Well-Known Member

    Hey Kyle, keeping data is becoming more and more critical these days because we depend on them so much.

    You may want to explore QNAP products that are very well regarded in this area.

    Also, you can check for other fonctionallities (some offered by Qnap), like video and audio streaming for the whole family
    kmetal likes this.
  3. DonnyThompson

    DonnyThompson Distinguished Member

    Ya... we never really seem to talk about this subject until one of us loses everything and ends up on a 10th story ledge with a gun to our heads for added measure. LOL

    It's good that Kyle brought it up now - before one of us had to go downtown and I.D. a body at the morgue.

    I really do need some kind of backup for projects. Something automatic would really be ducky... :) (as I truly suck at doing routine backups on my own manually).
    Sean G likes this.
  4. kmetal

    kmetal Kyle P. Gushue Well-Known Member

    Right on Marco. I started liking this thing and waited till the end too look at the price. Surprisingly reasonable relative to what I've seen so far. http://www.amazon.com/dp/B00QLLAZPC/?tag=recording.org-20

    I like the CPU components built into the unit. I was planing on having to get a cheap CPU to be the brain. This stuff is all brand new.
    pcrecord likes this.
  5. pcrecord

    pcrecord Don't you want the best recording like I do ? Well-Known Member

    The particular model you choose can receive 2.5'' drives only. Be sure to check the difference of drives costs before buying, you might end up going with a unit accepting 3.5'' even if it's a bit higher in price.
    Exemple : http://www.amazon.com/dp/B00MEVUL6G/?tag=recording.org-20

    These are exciting toys that also safely do the serious work !! ;)
    kmetal likes this.
  6. Kurt Foster

    Kurt Foster Distinguished Member

    it seems like five years is the limit for digital files ... then back up / refreshing is the smart thing to do if only to assure forward compatibility. i'm way behind in this and my next project is to get everything i can into 96 k files and on a SSD card.

    solid state memory seems to be the way to go to me. re writing is the enemy so i look at SS as a great place for archiving but i would still rely on HD for projects in the works. no matter what you do, you will be revisiting it in 5 or 6 years .....
  7. pcrecord

    pcrecord Don't you want the best recording like I do ? Well-Known Member

    For files that you access or work everyday, it's true that SSD are becoming the best thing because they are faster and quiter.
    What I'm not sure about is if they are the best media for keeping data on long term, like backup and archiving. since they are much higher in price and the media is not physical like HDD... got a new analisys to do ! ;)
  8. Kurt Foster

    Kurt Foster Distinguished Member

    the way i understand it SS drives are more prone to fail when data is re written over and over ...

    to me that means better for long term not as good for files you access every day.
  9. pcrecord

    pcrecord Don't you want the best recording like I do ? Well-Known Member

    This was true with early versions. Now a day, SSD drives last as long as HDD...
    Kurt Foster likes this.
  10. dvdhawk

    dvdhawk Well-Known Member

    I hope you're right PC.

    This is purely anecdotal evidence to Kurt's point. It's a similar situation with high-performance CF cards (for high-res cameras), but I can't say it's exactly the same as SSD. I had numerous brand new CF cards fail several years ago after just a few uses. I had 3 catastrophic crashes on 3 different cards over 3 projects - using highly reputable CF cards. One manufacturer offered recovery software, but the data was too corrupted and completely unrecoverable. (luckily I had plenty of pictures to work with to complete the projects, but those shots from those failed CF cards were gone forever).

    Writing and re-writing over the same blocks, then simply deleting the files (with the computer) when done, was obviously not working. In trying to figure this out I either read somewhere online, or heard from tech-support, that after transferring the data over to the computer, going into the camera function menu and totally re-formatting the card was the best way to delete the old data and maintain the integrity of the card's file hierarchy. Since I started doing it that way, I haven't had the slightest glitch with camera data - using the exact same cards/computer/card-read/etc. That was several years ago, but CF was a very mature format by then. I'll admit that whole CF experience made me a little leery of SSD drives, and there's obviously no practical way to use the same re-formatting technique for a primary drive on your computer.

    I sure hope that Marco is right and the current SSD storage has been greatly improved and been thoroughly field-tested by now. Since there are no moving parts, you would expect them to be much more reliable than standard drives - at least in theory. I'm keeping my eyes open for a new laptop, but I don't really need one right away. So if anyone has any other advice / pros / cons of SSD drives, I'd love to hear it too. It might make choosing a little easier if I stumble across a hot deal on a computer.
    Kurt Foster likes this.
  11. kmetal

    kmetal Kyle P. Gushue Well-Known Member


    Think we got a winner! I hope this thing is $1500 or less. This thing is STACKED. It's coming out soon.

    pcrecord likes this.
  12. DonnyThompson

    DonnyThompson Distinguished Member

    I've heard both camps and the debate over SS and "standard" drives; it seems as if every time I continue my research on it, the stats change. I'm sure that some of this is due to continual development and improvement.

    The latest thing I've heard echoes what Kurt has mentioned, being that SS drives are great for storage/archiving, but not as reliable when they are used in a daily write/rewrite average thru-put scenario.

    I have no idea if this is true or not. I would think that if you were looking for a drive to be used strictly for archiving purposes, that SSD's would be overkill, and a waste of their proclaimed potential.... Kinda like buying a new Lexus and then parking it in the garage and driving it only once a month.
    kmetal likes this.
  13. pcrecord

    pcrecord Don't you want the best recording like I do ? Well-Known Member

    The way I see it now, is that BOTH SSD and HDD may fail at equal time. But the SSD has a limited read and write operations quantity and the HDD does not. So the HDD might fail around the same time but has all the chances to live longer compared to the SSD that has a fixed end of life (a very long but fixed..)
    So to use in a unit like the QNAP which is alive 24/7 it's better to put HDD, 1 because they are cheaper per gigs and 2 for the longer life expectency.
    On the other hand, SSD are faster, so to use as OS drives or Tracking drives they will do a fantastic job giving the fact that you are gonna do backups anyway.
    With my recent experiences (I had a SSD at work and a HDD at the studio that failed) We need to monitor the health of our drives regardless of their types.
    Doing so will help determin near failing status and avoid ending up with an unreadable drive. On the 2 cases I had this month, we were able to retreive data before the drives failed completly !

    From now on, I'll try to run this once a week : http://crystalmark.info/software/CrystalDiskInfo/index-e.html
    It's free and they have portable versions so no installation, no computer ressource taken ! ;)
    kmetal likes this.
  14. DonnyThompson

    DonnyThompson Distinguished Member

    What is the crystalmark software Marco? ... The program you run weekly... I went to the site but didn't really understand what it does...is it a drive health diagnostics prog or something?
  15. Boswell

    Boswell Moderator Distinguished Member

    From Download.com:
    kmetal and pcrecord like this.
  16. pcrecord

    pcrecord Don't you want the best recording like I do ? Well-Known Member

    CrystalDiskInfo, grabs the S.M.A.R.T. data of the drives, it then evaluate them with the specified threshold and say if it's good or if it's soon to fail.
    For someone who don't know anything about drives, the health status is all that you need to check. If you have more than one drive, you can select them below the top menu.
    View attachment 12833

    The standard edition is all we need and the portable version is very lite.

    kmetal and audiokid like this.
  17. pcrecord

    pcrecord Don't you want the best recording like I do ? Well-Known Member

    CrystalMark is another application that does a benchmark of drives so you see how fast or in shape they are compared to others.

    A very slow drive is a good indication of an iminant faillure. CrystalDiskInfo is my best pick to keep me informed of what's comming.. ;)
    audiokid likes this.
  18. kmetal

    kmetal Kyle P. Gushue Well-Known Member

    Marco! This is soooo crucial considering the remote nature of things. Good call man. Definitely one of those things you don't think of till after the tragedy.
    pcrecord likes this.
  19. DonnyThompson

    DonnyThompson Distinguished Member

    I DL'd and unzipped the latest version, but couldn't get it to open... maybe it's not set up for W10 yet?
    kmetal likes this.
  20. pcrecord

    pcrecord Don't you want the best recording like I do ? Well-Known Member

    You might be right, I haven't try it on Windows 10 yet... I'm sure they will make a new version soon.
    kmetal likes this.

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